Operations Administrative Assistant

Company: Precision Drilling

Location: Houston, Texas

Work Arrangement: Hybrid

Summary

The Administrative Assistant is a supportive role for field operations and the finance team. The person will be responsible for managing and providing support to our field operations, managers, and employees, assisting in day-to-day operations, and managing our company’s general administrative activities.

Responsibilities

• Data entry of service purchase orders 
• Maintain rental sheets and rental purchase orders
• Create service & part purchase requisition
• Purchase order and payment investigation
• Monitor VIM workspace to ensure timely resolution of exception items
• Run and maintain open backorder PO/PR reports
• Prepare month end accrual reports
• Maintain open GR/IR report, contact vendor for missing invoice
• Assist and track work orders & 3P WBS’s from start to finish
• Assist with Fuel PO’s
• Provide operations with WO & WBS summary reports
• Identify GL code correction, provide support to finance for reclassification
• Assist Operations with running various SAP financial reports
• Review and approve MDTotco and Pason consolidated billing summaries 
• Maintain rig directions & on calls list
• Maintain overhead invoices 
• Respond to and support vendors and head office 
• General office management duties, including incoming calls and vendor visits
• Responsible for assisting with training and meeting events
• Other various duties as required

Knowledge and Skills

• Display a positive attitude and willingness to learn
• Ability to work collaboratively in both a team atmosphere, independently and fast paced
• Ability to prioritize multiple tasks efficiently
• Ability to interface with all levels of staff, including senior management, and external vendors
• Excellent project management, analytical, presentation and communication skills
• Ability to respectfully handle highly confidential information

Education

• Must be pursuing a business degree with an accounting or business administration focus

Experience

• Must possess strong knowledge of business software applications (proficient in MS Excel, Word, and PowerPoint)
• Knowledge of SAP or other large company ERP a plus